Application Portfolio Management

Discuss & learn how to evaluate and optimize your organization’s application portfolio with LeanIX.

  • 71 Topics
  • 201 Replies

71 Topics

Carsten Schütz
Community Manager
Carsten SchützCommunity Manager
published in Application Portfolio Management

SAP runs SAP - Our Cloud Business Journey’s Impact on Enterprise Architecture – A Case Study by SAP

SAP recently published a white paper about how SAP employs an enterprise architecture strategy using SAP LeanIX and SAP Signavio to manage IT portfolios, optimize applications, and support growth. This approach uses business capabilities as a common language, with regular assessments guiding investments. Strategic decisions, like the greenfield approach to cloud business, enhance agility and standardization. It’s definitely worth a read! It contains a ton of insights and best practices. Some of the key learnings shared:Enterprise architecture follows business architecture. Decoupling new business models from old ones in a greenfield approach. Focus on business outcomes in your decision making. RISE with SAP is an optimal offering for your transformation. Focus on unified customer experience.Click to download the White Paper directly. Let us know what you think of it!   

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Carsten Schütz
Community Manager
1 month ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in Application Portfolio Management

Application Portfolio Assessment - How to?

What should be your next steps for implementing an Application Portfolio Assessment with LeanIX? Step 1: Define the scope of the assessmentThe first step in conducting an APA is to define the scope of the assessment. This involves identifying the applications and systems that will be reviewed to ensure they align with your organization's goals and objectives. With LeanIX, you can easily filter and group your applications based on various criteria, such as business owners, technology domains, or criticality.Step 2: Collect and analyze dataOnce you have identified the applications and systems to be assessed, you need to collect data on each application, including its usage, cost, complexity, and alignment with your organization's goals. The data can be collected from various sources, such as IT service management tools, spreadsheets, or application owners. Once you have gathered the data, you can use the LeanIX Application Portfolio Management module to analyze the data and generate insi

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irene.bakanakis
LeanIX Team
1 year ago
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EmanuelRookie
asked in Application Portfolio Management

Apply "freeze" of LeanIX workspace for maintenance

We would like to “freeze” the entire LeanIX workspace for maintenance. Only three selected people having user role “Admin” should be allowed to edit within the workspace. All people having ‘Member’ user role should only be allowed to view (just as people having ‘Viewer’ user role’). Hopefully there’s an easier way of doing this than to manually start changing the ‘Member’ permissions for each and every LeanIX object (application, IT component, etc.) in our workspace? Any thoughts would be welcome. Thanks.

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E
1 day ago
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Lisa KernsRookie
asked in Application Portfolio Management

CEO Reports and Dashboards

Hi all,Happy Wednesday from a blazing hot Cary, NC!  I’m curious as to who has shared LeanIX Reports or Dashboards with their CEO and if so - which ones have resonated the most?  Thanks in advance for your help,Lisa KernsFHI 360

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justinharclerode
LeanIX Team
1 day ago
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GiannisAntRookie
asked in Application Portfolio Management

Application migration to a different ServiceNow instance

Hello everyone,There is a hypothetical scenario that I would feel safe knowing the solution to.I am linking some Applications with ServiceNow, but I am using a filter in the integration so it only links the applications I want to.Let’s say that some applications move to another sub-company in the workspace.With conservative sync being mandatory since the target is ServiceNow and an overwrite would delete stuff there.Said sub-company will now have its own ServiceNow instance, so I want to move the applications to their instance, but if I break the initial link from the filter then the Applications inside ServiceNow won’t be deleted.While at the same time for other reasons ServiceNow id is mandatory to be kept.So If I create new fact sheets (clones or import an export without the old IDs) I will lose the ServiceNow id.Question is how can I move some Applications links from a ServiceNow instance to another, while deleting the applications from the original SNOW instance.Thanks in advance,

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4 days ago
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pao9012Rookie
asked in Application Portfolio Management

Technical Fit Best Practices

Hi,I would like to know the best practice for where the technical fit should reside: on the application factsheet or the IT component? Is it more convenient to use the IT component for technical fit since it has a direct relationship to the application factsheet?Thank you. 

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Carsten
4 days ago
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Bruce G.Rookie
asked in Application Portfolio Management

Application Classification - How to decide?

A deceivingly simple question: how do you decide whether something is an app or something else?  Can platforms be apps? Can APIs be apps? Web front-ends? Physical infrastructure (networking equipment with network management software on them?) Any thoughts welcome!

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A
15 days ago
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awadheshsingh01Rookie
asked in Application Portfolio Management

Presentations reports not appearing in Confluence page LeanIX Macro

Dear Members,I have created a Presentation in LeanIX under reporting section.I would like to embed this presentation in my confluence page, however when I try to insert the LeanIx macros, I do not see my presentation created in LeanIx.Is this intended for now and planned for future or I am missing something. Thanks,Awadhesh 

1
Agnes Gierulski
Community Manager
15 days ago
J
JulianSRookie
asked in Application Portfolio Management

Adoption of the LeanIX Tech Category Catalog

Hello everyone,we are currently in the process of categorizing our IT components using the LeanIX Tech Category Catalog. However, we often encounter difficulties in finding the right categories for certain technologies due to the predefined hierarchy based on the TBM Solutions Layer. For instance, we created a custom tech category called "Operating Systems" with subcategories "Mobile OS", "Server OS", and "Workstation OS" to better fit our needs. Additionally, we developed a separate category for "Languages and Frameworks".Since this approach diverges from the intended use of the catalog, I am curious about how others in the community handle these challenges. Do you adhere strictly to the catalog, adapt it to meet your specific needs, or create entirely new categories?I appreciate any insights and experiences you are willing to share!Best regards,Julian

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16 days ago
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Bilal.CRookie
asked in Application Portfolio Management

API Integartion with Jira (CMDB)

I am seeking assistance with integrating assets from our Jira CMDB (Configuration Management Database) with LeanIX Factsheets and synchronizing specific fields between the two systems. Our goal is to ensure that data consistency is maintained across both systems, with Jira CMDB serving as the single source of truth for all information. However, we have encountered challenges related to middleware solutions, as our internal middleware Celium has not been approved for this purpose. I am Really A Rookie in this Topic, maybe you know a better approch for this Case. 

3
Thomas Schreiner
17 days ago
ryansimmons
ryansimmonsRookie
asked in Application Portfolio Management

Portals - Search Options and Detailed View - Parent/Child depth and Subtype display

As per the title I am looking to the community to see if anybody is able to help with the Portal configuration options.Having created a ‘Application - Factsheet’ portal I have 2 areas that I am looking to solve for.On the Search configuration, I have created a Filter Option, Based on ‘Relation’ that is has a Related Fact Sheet Type of ‘Organization’. In the Portal, this then display the Parents of Subtype ‘Business Unit’ only and does not show any Children depth.  My Question: Is is possible to specify the Subtypes that are presented below the search field in the Portal, or the Child depth? On the portal configuration for ‘Detailed View’ I have added a relation for ‘Organizations’ through the Fact Sheet name property, i am either able to leave blank and see the full parent/child path to the Organization.  My Question: is there a way to display the Subtype & the name. This will then result in a cleaner display without the full parent/child hierarchy. Keen to how others have best ma

1
Justin Swift
21 days ago
A
Anonymous
asked in Application Portfolio Management

Modeling Virtual Servers for Applications in LeanIX v4

This post explores the appropriate approach for modeling virtual servers hosting applications within the LeanIX Enterprise Architecture Management (EAM) tool, specifically focusing on the transition from v3 to v4 metamodel.Scenario:On-premise application (ABC) resides on virtual servers (SRV123, SRV456). Servers have the same OS (Windows Server 2019) but distinct purposes and software (SRV123: web application server with IIS 10.0, SRV456: database server with SQL Server 2019). Hardware can be either shared (single physical server) or dedicated (separate Lenovo ThinkSystem SR650 rack servers).Challenge:The current v4 metamodel lacks a clear way to represent these virtual servers. Here's why:They are not Applications. Standard IT Component subtypes don't capture their specific nature. Relations with other IT Components to depict hardware/software composition are absent. The v3 Tech Platform fact sheet, designed for this purpose, is no longer present in v4 due to its strategic shift towar

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A
21 days ago
G
ghenonRookie
asked in Application Portfolio Management

How are Tech category from SAAS catalog defined ? Most use "Application Hosting"

Hi,One of our main goal is IT components & Application rationalization and we would like to use business capability and tech category to find our applications that might answer the same need.We found the SAAS catalog a great and quick way to enhance the completeness and accuracy of our data.Unfortunatly, the tech categories embedded in the SAAS catalog are often not helping as “Application hosting” is the tech category chosen.Is there a plan to have the SAAS catalog updated with better tech category data ?Examples: Evenium  fit far better in “communication”, kiriba in “finance”, ...Regards,Guillaume

2
Justin Swift
23 days ago
S
ShaneSophomore
asked in Application Portfolio Management

L1 Applications - "Leave Empty" BCs and Orgs

I’ve searched documentation but cannot find guidance on the value vs effort of relating L1 applications to business capabilities and organizations. If an L1’s child applications (L2) are mapped appropriately to Business Capabilities and Organizations, why map L1 at all? The effort to do so is very duplicative and my users don’t want to do it. My thought is to “Leave Empty” these relations on L1 applications as it is effort without much value. What are your opinions?Example: An L1 application like “SAP ERP” and child applications like “SAP ERP CO”, etc.

1
Justin Swift
24 days ago
G
GaneshRookie
asked in Application Portfolio Management

Syncing Parent Relation of Business Apps in Service Now-Need Help

Hi, I send the reltoParent data to my SNOW instance. The log says the data has been sucessfully updated in the LeaniX sync log. But this data is not updated on the SNOW instance. I am trying to update the platform_host field in SNOW with the relToParent. 

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G
28 days ago
S
ShaneSophomore
asked in Application Portfolio Management

Portal "Request Now" Link to New Application Fact Sheet Entry Form?

As a bit of a follow up to this topic: How to include Application displayName in "Request Now" Action Button of Application Portal | Community (leanix.net) I am wondering if it is possible to redirect the “Request Now” button in the Portal to open a form for filling out a new fact sheet. I have just created a Data Quality Governance process with tagging and To-Dos for making sure applications are entered with good data quality, and having the portal as an entry point for new manual application requests to take advantage of this would be great.

1
Justin Swift
28 days ago
D
DoraSampaioRookie
asked in Application Portfolio Management

Select Main Capability per application

Hi!In case where an application is providing more than one business capability, is there any way to select which is the leading / main one?Thanks,Dora 

1
Justin Swift
1 month ago
S
ShaneSophomore
asked in Application Portfolio Management

How to include Application displayName in "Request Now" Action Button of Application Portal

As the title states, I have an Application Portal and when clicking on an application and the detail opening, there is a button for, “Request Now”. I’ve used the Portals in Administration to customize the action to “mailto: xxxxxx” our help desk, however, it would be awesome to dynamically include the application name that is being requested. Has anyone done this?

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S
1 month ago
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marc_echarriRookie
asked in Application Portfolio Management

APIs Integration with ServiceNow

Hi all!I was integrating ServiceNow with LeanIX with the connector that LeanIX provides but the integration hasn’t been successful due to custom tables. My question is, what is the best APIs method to update factsheets?As I can see, I have these 3 options:API Rest: I do not see the option to update factsheets GraphQL: I believe that this option provides the solution that I am looking for Integrations: at this point, I am not sure what this option is forWhat would be the best solution for this integration with ServiceNow?Thank you:)

1
Thomas Schreiner
1 month ago
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marc_echarriRookie
asked in Application Portfolio Management

APLM map

Hi community!I am looking for an application lyfecycle management map to incorporate it to the operating model. The thing is, I don’t get any that explains it clear and easy to follow. Does anyone know how to get what I am looking for?So thankful for your help, as alwyas!

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1 month ago
M
marc_echarriRookie
asked in Application Portfolio Management

Business Capabilities presentation

Hi community! So helpful everytime I end up here looking for help:) Does anyone know or have an interesting idea of how to present business capabiltities to stakeholders?In the near future I have to give a kick.off presentation to my stakeholders and present them which business capabilities I have identified and its definitions to be alignedThank you in advance:)

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M
1 month ago
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ChristinaRookie
asked in Application Portfolio Management

Lifecycle Status - additional attributes

Dear all,I’m currently facing the issue, that we have applications which are end of life, but still in use. Its mainly the support which is out of date, but the application still works. We are currently not planning to use a new release as well, so there is no successor on that.In fact, the date at “end of life” affects my cost reportings. I added the costs to the corresponding IT Component and included the Provider, but as the Application is eol it dosen’t show up. But I still have costs on that. :(Is there any option to reflect such cases? I would love to add a new Lifecycle phase (“extended usage”) but there is no option to add such.Or did I miss something here? Any suggestions how to deal with this issue? ThanksChristina

6
Agnes Gierulski
Community Manager
1 month ago
M
marc_echarriRookie
asked in Application Portfolio Management

Business Capabilities Definition

Hi, new here! does anyone know if LeanIX provides definition of its proposed business capabilities? Do we have to define them on our own?Looking forward to your answers,Thank you for sharing!

4
Agnes Gierulski
Community Manager
1 month ago
E
eric.jerskeyRookie
asked in Application Portfolio Management

Modeling Organization for Applications used by everyone?

Does anyone have any advice on how best to model an Organization-Application linkage for Apps that are used by everyone in the organization? I’m thinking I’d want to create a Level 1 Organization (subtype=BU) to represent all employees of the organization generically. If there’s a specific team or region of users where that application has a distinct functional fit that needs to be called out, then we would add those as additional organizations. I think that should give us flexibility to provide insight into different usage perspectives for those shared services, but curious to know what approaches others have taken.

4
C
1 month ago
L
Luc B.Rookie
asked in Application Portfolio Management

Reference Catalogs in other langages

Is it possible to configure the reference catalogs (SaaS, Business Architecture, etc.) to use a langage other than english?

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L
1 month ago

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