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Application Portfolio Management

Discuss & learn how to evaluate and optimize your organization’s application portfolio with LeanIX.

  • 87 Topics
  • 269 Replies
87 Topics
Carsten Schütz
Community Manager
Carsten SchützCommunity Manager
published in Application Portfolio Management
SAP runs SAP - Our Cloud Business Journey’s Impact on Enterprise Architecture – A Case Study by SAP

SAP recently published a white paper about how SAP employs an enterprise architecture strategy using SAP LeanIX and SAP Signavio to manage IT portfolios, optimize applications, and support growth. This approach uses business capabilities as a common language, with regular assessments guiding investments. Strategic decisions, like the greenfield approach to cloud business, enhance agility and standardization. It’s definitely worth a read! It contains a ton of insights and best practices. Some of the key learnings shared:Enterprise architecture follows business architecture. Decoupling new business models from old ones in a greenfield approach. Focus on business outcomes in your decision making. RISE with SAP is an optimal offering for your transformation. Focus on unified customer experience.Click to download the White Paper directly. Let us know what you think of it!   

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Carsten Schütz
Community Manager
4 months ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in Application Portfolio Management
Application Portfolio Assessment - How to?

What should be your next steps for implementing an Application Portfolio Assessment with LeanIX? Step 1: Define the scope of the assessmentThe first step in conducting an APA is to define the scope of the assessment. This involves identifying the applications and systems that will be reviewed to ensure they align with your organization's goals and objectives. With LeanIX, you can easily filter and group your applications based on various criteria, such as business owners, technology domains, or criticality.Step 2: Collect and analyze dataOnce you have identified the applications and systems to be assessed, you need to collect data on each application, including its usage, cost, complexity, and alignment with your organization's goals. The data can be collected from various sources, such as IT service management tools, spreadsheets, or application owners. Once you have gathered the data, you can use the LeanIX Application Portfolio Management module to analyze the data and generate insi

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irene.bakanakis
LeanIX Team
1 year ago
A
AliBRookie
posted in Application Portfolio Management
General Risk Management

Hello!New to EA and LeanIX. I’m looking for thoughts around performing general risk management (associated with EA) within LeanIX.Risk management typically involves listing specific risks, with description, likelihood, and impact score attributes, and calculates risk scores based off of them.As far as I can tell, LeanIX (even with the Risk and Compliance module) allows us to store aggregated obsolescence specific risk via the lifecycle attribute but it doesn’t provide this general risk management capability.I’ve found a documentation example which seems to use tags to augment fact sheets with additional sunset status/risk, but that’s not quite what I had in mind. I’ve also found this example where custom fact sheet attributes are created and populated with similar fields (but not as a separate risk object):https://docs-eam.leanix.net/reference/calculate-risk-scores-based-survey-responsesHas anyone created custom objects and custom relationships to implement this sort of risk register f

100
A
15 hours ago
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SoniaMerckRookie
asked in Application Portfolio Management
Calculated Field or Derived field

Hi Team,I am populating Factsheet Type = User Group with Organization Data and the “Alias” field has details of an organization unit.How can I reference the “Alias” field in factsheet type = User Group in another factsheet type “Application” (field = Business unit) Does LEANIX allow cross factsheet type reference?  Purpose - Identify which applications belong to which business unit.    

3104
N
6 days ago
J
JustSmittyRookie
asked in Application Portfolio Management
TIME and IT Components

I am running into a scenario where we would like to use TIME with IT Components, along with our Applications. I am thinking of a scenario where we might have several components in a Tech Category, and we want to Technology Rationalize down to a reasonable number.  Using the TIME classifications would be a big help there to help show teams what they should be using moving forward as we work to decommission the others. Any thoughts/ideas on this would be appreciated.

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P
7 days ago
Steen Jensen
Steen JensenSophomore
asked in Application Portfolio Management
How handle feature applications in relation til licens

As a large public organisation we have several innitiativ & tenders for changeing the Application & IT-map.If we are working i 10 diffrent tenders with about 30 diffrerent suppliers and their applicationens. How do we handle the LeanIX Applications licens model, as we dont what to pay for Applications that are not in production.One way is just to keep those possible applications in Initiativ-factsheet and build relations from there.

581
Helder.Luz
15 days ago
S
Srihari Krishna VankadariRookie
asked in Application Portfolio Management
How to model Power Apps Applications which are being used by smaller community and supports single capabilities?

How to model Power Apps applications in LeanIX as they are huge in number and might consume license numbers but these applications are used locally which supports single capabilities?

3579
heng
15 days ago
K
kalebberhaRookie
asked in Application Portfolio Management
Question For Global Organizations - How Do You Set Up Organization Fact Sheets?

Hi everyone, I work for a global org active in about 80 countries. For orgs who work in a lot of countries and want to report at a global, country, regional level, how do you set up your organization fact sheets? Any ideas on the best ways to do this? Thanks!

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Thomas Schreiner
20 days ago
Beau Nelson
LeanIX Team
Beau NelsonLeanIX Team
posted in Application Portfolio Management
APM Best Practices Webinar Recap and Materials

Hello Everyone!Thank you for attending the Best Practice Webinar regarding APM Best Practices today! Below you will find the recording to the presentation, the deck used to present, and a recap of what was discussed.  Recording of PresentationPresentation Deck Recap: - The webinar is about Application Portfolio Management (APM) best practices and use cases in LeanIX, an Enterprise Architecture tool.- It suggests starting an APM initiative by compiling a list of past, present and future applications deployed on your system, identifying who owns these applications, and understanding the life cycle of these applications.- To ensure good quality data in your APM, LeanIX recommends using Quality Seals, a feature that ensures mandatory fields and attributes are filled in data.- LeanIX offers various features to aid APM, including configurable surveys, quality seals, tagging, diagram editor for visualizing application landscape, predefined KPI dashboards for analyzing and evaluating applicati

490
Beau Nelson
LeanIX Team
1 month ago
C
Cem CanbulanRookie
asked in Application Portfolio Management
Is it possible to search for an Application with a provided "pIT ICTO ID"

I would like to find an applications that have a certain “pIT ICTO ID”. But searching for applications with a Full Text search = “ICTO-20878”  does not yield the right search results. Is it possible to search for a specific text instead of full text search?

251
Thomas Schreiner
1 month ago
J
jeff.fellersRookie
asked in Application Portfolio Management
Report - Apps not linked to SaaS catalog

Is there an easy way to get a list of applications in my portfolio that are/are not linked to the SaaS catalog?

292
J
1 month ago
S
ShaneSophomore
asked in Application Portfolio Management
Portal "Request Now" Link to New Application Fact Sheet Entry Form?

As a bit of a follow up to this topic: How to include Application displayName in "Request Now" Action Button of Application Portal | Community (leanix.net) I am wondering if it is possible to redirect the “Request Now” button in the Portal to open a form for filling out a new fact sheet. I have just created a Data Quality Governance process with tagging and To-Dos for making sure applications are entered with good data quality, and having the portal as an entry point for new manual application requests to take advantage of this would be great.

843
A
1 month ago
K
Kishore VSRookie
asked in Application Portfolio Management
User role automation

Is there a way to automate the role of the user if the user has been added as a subscriber.Ex: X is a viewer and X has been added as a service manager/ service owner. Can we automate to change the role of X from viewer to member?

352
Carsten
1 month ago
T
Tim PRookie
posted in Application Portfolio Management
ETL Flows

Hi, We have all app interfaces in Leanix but I was wandering: Did anyone also model/describe their ETL data interfaces in Leanix? Do you create interface factsheets for them too? How do you do this then? Are there best practices?Thanks in advance for the feedback!Tim 

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Justin Swift
1 month ago
P
Paco QuirozRoyalty For Loyalty
asked in Application Portfolio Management
Importing Application to Business Context with a Constraint Relation

Hello all,We’re in the process of uploading an application inventory for a new Business Organization.All Organizations share the same Business Capabilities Architectures. Although some organizations might use different Business Process coverage for the same application. For example: This example requires that App A’s Relation to Process A is applicable only for Org A (same for App B for Org B).We can specify that doing it FactSheet by FactSheet. The question is: Is it possible to do it using the import template? I was not able to see any relation attribute to specify it when exporting an application with this feature…Factsheet screenshot: Exported file ThanksPaco

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Luca Kurze
LeanIX Team
1 month ago
J
JLinRookie
asked in Application Portfolio Management
LeanIX for security initiatives?

Hello LeanIX world!Have anyone use LeanIX to promote and/or track any security initiatives, like CMMC maturity level, Zero Trust?I am interested in learning your approaches to gather as-is and then create transformation stages to achieve certain security ‘assurance level’ that is customized for your environment.Thanks in advance！

441
Luca Kurze
LeanIX Team
1 month ago
H
HelenHRookie
posted in Application Portfolio Management
Guidance on how to use Organisation fact sheet to identify who is using an application and where it supports

We are relatively new to LeanIX and have just completed an initial phase with a small selection of applications.  User Groups have proven to be a real challenge and we are considering if the new Organisation and sub types help us address this.We have grown via acquisition so have a very diverse IT landscape with multiple sites in the same country using different applications for the same business capability.  This is the detail we want to capture.  Therefore User Group has been set as physical locations (addresses) which represent sites.  We have then put in a 4 tier hierarchy to help aggregate that data into meaningful summaries.  The challenges we still face are:Who is using the application versus where it is supporting?  Where we have finance shared services, they are the user of an application for say accounts receivable but the data belongs to a site.  Finance Shared Services being the User Group is a given, but do people also map the site, or just accept that the Accounts Receiva

3214
Luca Kurze
LeanIX Team
1 month ago
Beau Nelson
LeanIX Team
Beau NelsonLeanIX Team
posted in Application Portfolio Management
Let's Talk M&A: How have you utilized LeanIX during Mergers and Acquisitions?

Hello Everyone! Recently, I have been working with a few customers that are currently working on integrating their IT landscape with another organization’s due to recent M&A activity. It’s no secret that M&A is extremely common for companies worldwide and has been growing in popularity since 2020. We also know M&A poses particular challenges for Enterprise Architects. With this in mind, I’d like to foster a conversation all about M&A and how LeanIX has helped you. Please include as many details as you are willing to provide!Some questions to get the conversation moving: If you were starting from scratch, looking back, what would be the first thing you’d do using LeanIX to support M&A? How has LeanIX changed your approach to M&A or alignment of IT systems? Do you have any proprietary frameworks/systems you like to use or created specifically to support your organizations’ goals with M&A? What automations have you designed within LeanIX to support IT int

110
Beau Nelson
LeanIX Team
1 month ago
Gauthier
GauthierSophomore
asked in Application Portfolio Management
Table View : have separate columns for User Groups sub-types

Hello,To organise our digital products, we are using User Groups.We defined several sub-types :- Jobs / user Roles - Organisation (domain branch)- Group of products (teams under Organisation) In a table view of the "Digital Product" inventory, I would like to have 2 separate columns : one with the Organisation, and one with the Group of Products. Currently, I didn't find how to do it but only have column "User Groups" with all subtypes mixted. Is there a possibilty to have the same functionality as for the subscribers : to select which sub-type in a separate column?  Otherwise, sould I modify the meta-model to add new filed : one for the organization, one for group of product(but always linked to the user groups) ? Thanks for your help Gauthier

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Thomas Schreiner
1 month ago
P
Paco QuirozRoyalty For Loyalty
asked in Application Portfolio Management
Business Capability Inventory searches when Application are defined for a specific Organization

Hello all,I have a little challenge for Application Portfolio Management with multiple organizations.When assigning an Application to a Business Capability or Business Context (Process), it is possible to determine for which Organization is this relationship valid. So, for example, you could say that:SAP CRM automates Customer Management for USSalesforce automates Customer Management for UKWhen creating a Business Capabilities search in the inventory (Both organizations use the same BC Map), the result shows both applications supporting the same Capability:BC                                             ApplicationsCustomer Management            SAP CRM;SalesforceIs there a way to specify in the search criteria to show Applications to Business Capability relations valid for one Organization only…. The desired result is (assuming the Organization is “US”):BC                                              ApplicationsCustomer Management             SAP CRMThanks for the helpPaco Quiroz

592
Justin Swift
2 months ago
S
satishbyaliRoyalty For Loyalty
posted in Application Portfolio Management
ARB survey to seek feedback/process improvements/gaps/etc. from wider community

Greetings,I have been prompted to lead and coordinate ARB recently.ARB has been in place for 2-3 years now, the process is a mix of manual and some power automation tool. I definitely see there is opportunity for process improvements/gaps/etc. Planning to conduct a organization wide survey with key stakeholders, ex.: Business Relationship Managers (BRMs), larger EA community (Portfolio, Business and Technology architects), Support group, etc.How to go about it?What are the key areas I need to consider or address? Appreciate this communities feedback… thanks. 

784
S
2 months ago
G
GaneshSophomore
asked in Application Portfolio Management
KPI percentages always show 0%

I created some sample KPIs, that are based on inventory filters. The results are correct but all of them show 0% in the dashboard. Any idea how to fix this?

301
Justin Swift
2 months ago
A
Anonymous
asked in Application Portfolio Management
Modeling Virtual Servers for Applications in LeanIX v4

This post explores the appropriate approach for modeling virtual servers hosting applications within the LeanIX Enterprise Architecture Management (EAM) tool, specifically focusing on the transition from v3 to v4 metamodel.Scenario:On-premise application (ABC) resides on virtual servers (SRV123, SRV456). Servers have the same OS (Windows Server 2019) but distinct purposes and software (SRV123: web application server with IIS 10.0, SRV456: database server with SQL Server 2019). Hardware can be either shared (single physical server) or dedicated (separate Lenovo ThinkSystem SR650 rack servers).Challenge:The current v4 metamodel lacks a clear way to represent these virtual servers. Here's why:They are not Applications. Standard IT Component subtypes don't capture their specific nature. Relations with other IT Components to depict hardware/software composition are absent. The v3 Tech Platform fact sheet, designed for this purpose, is no longer present in v4 due to its strategic shift towar

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Luca Kurze
LeanIX Team
2 months ago
Olivier C.
Olivier C.Rookie
asked in Application Portfolio Management
Integration API - How update and not create a factsheet?

Hi,I use integration API and processor to synchronize external systems with LeanIX, especially the inboundFactSheet processor type. The default behavior of this processor is to identify if the factsheet already exist (usage of the externalId) and update it or create it if it doesn’t exist.But I don’t know if it’s possible to update it only and not to create it if it doesn’t exist?Thanks for your help.Olivier C.

1988
Tarun
LeanIX Team
2 months ago
G
GiannisAntRookie
asked in Application Portfolio Management
Application migration to a different ServiceNow instance

Hello everyone,There is a hypothetical scenario that I would feel safe knowing the solution to.I am linking some Applications with ServiceNow, but I am using a filter in the integration so it only links the applications I want to.Let’s say that some applications move to another sub-company in the workspace.With conservative sync being mandatory since the target is ServiceNow and an overwrite would delete stuff there.Said sub-company will now have its own ServiceNow instance, so I want to move the applications to their instance, but if I break the initial link from the filter then the Applications inside ServiceNow won’t be deleted.While at the same time for other reasons ServiceNow id is mandatory to be kept.So If I create new fact sheets (clones or import an export without the old IDs) I will lose the ServiceNow id.Question is how can I move some Applications links from a ServiceNow instance to another, while deleting the applications from the original SNOW instance.Thanks in advance,

311
Tarun
LeanIX Team
2 months ago

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