Application Portfolio Management

Hi, we have a scenario where we create a transformation that involves decommissioning an existing application and moving to another application.  The existing application is in our CMDB and flows to LeanIX.  However, the to-be application is not yet in CMDB.  When the transformation runs it creates the new application, as expected.  Then later the new application gets created in CMDB and flows to LeanIX so now that application is duplicated.  Is there a way to “swap” the application that was created from the transformation with the one from CMDB?  Seems like the only way is to delete the app created by LeanIX but then all of the integrations, capabilities, etc. will be decoupled, then I have to re-create them.

Hi everyone, I work for a global org active in about 80 countries. For orgs who work in a lot of countries and want to report at a global, country, regional level, how do you set up your organization fact sheets? Any ideas on the best ways to do this? Thanks!

Hello LeanIX Community,We're currently designing our LeanIX model for an SAP BW landscape and would love to hear how others have approached this.Our LeanIX meta model distinguishes between two Application subtypes: Business Applications Platform Applications Business Applications run on Platform Applications.Our current thinking is to model SAP BW as a Platform Application, while the user-facing BI/reporting solutions would be modeled as Business Applications running on top of SAP BW.However, we're unsure about the right level of abstraction and how to represent the different SAP BW artifacts.Some of the elements we're considering are: SAP BW InfoAreas InfoProviders (e.g., ADSOs, CompositeProviders) InfoObjects BW Queries Workbooks / Dashboards BI frontends such as SAP Analysis for Office, SAP Analytics Cloud, or SAP BusinessObjects Underlying technologies such as SAP HANA or NetWeaver Our goal is to create a model that supports transparency, ownership, and impact analy

Hi all,I have successfully connected Copilot Studio agent to LeanIX MCP Server using both OAuth 2.0 and API key method. I have published a guide for anyone else who is facing issues. The guide assumes that you already have agent created in Copilot Studio.https://muneebahmadwani.github.io/leanix-mcp-guide/LeanIX_Copilot_Studio_Setup_Guide.pdf

We are currently in the middle of our Jira-LeanIX integration journey, and I would like to gather thoughts on how LeanIX can complement our CMDB capabilities.I understand that LeanIX is primarily an Enterprise Architecture platform that provides a broader, strategic view of the technology landscape. However, our Asset Management team is particularly interested in understanding how LeanIX can add value alongside our CMDB and asset management processes in the future.The Asset Management team is excited about the potential opportunities and would appreciate any insights, recommendations, or real-world examples of organizations successfully using LeanIX in conjunction with a CMDB.ThanksSachin 

I am currently working through my IT Components with my user community.  We had a fairly decent list from our previous EA repository.  One of the things that’s exciting me about LeanIX is linking to the reference catalog to reduce the amount of work I need to do on lifecycles.A challenge that I have is the effort to link items to the reference catalog.  I need to go through multiple steps to add multiple versions.  For example, we have a ton of versions of Windows and Windows Server (I know I’m completely unique it this LOL) and its taking a ton of time to pull in each one.Is there a way to look at the entire reference catalog and select versions to import?  I’m looking for something similar to what you can do with Business Capabilities; look at the complete list and import a selection.  If I could filter by Microsoft Windows and then select the versions I have, that would make things so much easier for the initial population.Thoughts?  Am I coming at the problem wrong?

Hi, we have setup the Discovered flow through Cloud ALM to make the integration visible in LeanIX. This is not working for cloud integrations classified as a BTP service. Does anybody know when that will come available?

Hi everyone,I’m trying to connect the LeanIX MCP server to a Microsoft Copilot Studio agent using the MCP onboarding wizard, following the official docs:LeanIX MCP setup: https://help.sap.com/docs/leanix/ea/connecting-to-mcp-server Copilot Studio MCP onboarding: https://learn.microsoft.com/en-us/microsoft-copilot-studio/mcp-add-existing-server-to-agent?source=recommendationsHowever, I’m running into issues and would love to understand if anyone has successfully implemented this end-to-end with Microsoft Copilot Studio.Has anyone successfully connected LeanIX MCP to Copilot Studio and run actual tool calls in an agent conversation? What endpoint format, transport type and auth setup did you use for LeanIX?Any tips, configs, samples or pointers to working setups would be hugely appreciated 🙏

Hi,with using the field type 'Location' a map or address list behind is used, so far so good. Is it possible to get more out of the entered address with the map behind? Maybe geographic coordinates or additional mapping like NUTS - Nomenclature of Territorial Units for Statistics - https://en.wikipedia.org/wiki/Nomenclature_of_Territorial_Units_for_Statistics  Many thanks Jan

Hi everyone, thank you for joining in our recent webinar “Simplify Your App Portfolio with SAP LeanIX”.Please find the recording here. We look forward to seeing you in our next session.

Hi Team,I noticed the release notes in our LeanIX workspace about the new MCP update (Visual List, Detail View, and Relation Explorer), but I am having trouble getting the visual components to render inside Microsoft Copilot Chat.The AI terms are signed and the MCP server is active. The AI agent even triggers the tool and says: "The Relation Explorer for [App Name] is now open. You can interactively explore all its connections..."However, no visual UI or interactive component actually appears in the chat window - it just stays as text.Is Microsoft Copilot Chat fully supported for the UI rendering of this new MCP update yet, or is this feature currently only possible with Claude AI? see screenshot below 👇 

We have 2 business units. We require a solution that Business 1’s Factsheets are not visible to Business 2 in a single instance. we have explored the Virtual Workspace and the Separate tenant option, but we need further options if we have?   

Hi all, I’m trying to document the Reference Standard for Business Capability and Technical capability in LeanIX.By Reference Standards, I mean ‘Prescribed or preferred technology, design, data, and process elements that conform to architectural principles, and that can be used to build the Solution Design’For example, I have 4 different solutions in my landscape for Identity Management, each catering to different needs but they are the standards/preferred for that capability. As a solution architect, one should be able to look at this repository to build the Identity Architecture for the solution.I have the same question for Business Capability as well. One way can be to add a new tag but it’s going to be a lot of maintenance, same with enabling Leading and Supporting capabilities.Appreciate if any one can share best practices used for this use-case. Thanks,Shanthi 

How does this resonate with you? Any one else that has been having same/similar idea?Tiered quality seal for applications, where the criteria vary depending on the application type, category, business criticality, and governance requirements?This would assist to  drive various use cases as a differentiated Application Quality Seal enables us to apply the right level of governance to the right type of application — from standard business applications and SaaS services to AI-enabled solutions, autonomous agents, integrations, critical systems, and retirement candidates.This would strengthen LeanIX position as a decision engine for trust, risk, lifecycle, compliance, and portfolio optimization.So the opportunity is to move from - “Has the application factsheet been approved?” to - “Has this type of application met the right evidence standard for its role, risk, and lifecycle?”

Hi all - I am needing to adjust the name of a Subscription Role (in my case, I want to change “SDP/Sr IT Leader” to simply “Sr IT Leader”).The only issue I have encountered is with existing saved searches that display that role. The column header still displays the old name unless I edit the search to remove and then re-add the role. Any solutions that don’t require me to manually go through all saved searches to remove/re-add the subscription role?

I was doing some checks and noticed that it's no longer possible to update in blocks of lines in some fields.Previously, I could update normally between organization and business capacity, but in this example, only the description is possible.Does anyone know why this is happening?I did some tests and, in new applications, the field referring to the organization does not appear in the factsheet to relate.However, in older applications that do not have an associated organization, the field appears normally.In this case, does the "completeness" of the factsheet interfere with whether or not the field appears? 

Hi everyone, I want to provide a clickable e-mail address with predefined subject in a custom message on a dashboard.With this format, without subject, it works well: [Email Me](mailto:email%40domain.com)But, with an additional subject like this: [Email Me](mailto:email%40domain.com?subject=LeanIX)  the subject is ignored. I’m not using markdown at another place therefore I can not test if this is a special markdown behaviour or not. But on other pages like Confluence it works well. Maybe someone of you can help with this nice to have of a predefined subject.  Many thanks Kind regardsJan

We are working with our business partners to focus on business capability maturity.  As part of this, they would like to capture high level status for their efforts to achieve capability uplift.  This is based upon a small number of initiatives, under which the business capabilities are grouped together with their related processes.  In the Initiative factsheet, we have the possibility to capture project status (Red/Yellow/Green), % completion and a description.  However, I have encountered a couple of problems:-There seems to be no way in LeanIX reporting to present the descriptive text that accompanies the RYG status Using export/import from inventory view, while exporting the RYG is possible, you cannot export/import % completion or description and you also cannot import RYG status. LeanIX displays ‘exporting expanded project status fields is not supported yet’ if you attempt to export, and if you try to import RYG, it says 0 updates were madeIs there any way to extract/visualise th

Dear community, I would like to remove the subscription role "IT Owner" from the fact sheet type "Application".In the meta model configuration the role is not defined as mandatory anymore. None of the fact sheets of type "Application" have this role populated. Nevertheless, but I still receive an error message.What am I missing? 

I am currently studying the SAP Learning Hub course "Adding First Data to Your SAP LeanIX Workspace". In the step "Identify fact sheet owners and add them to your workspace", the tutorial describes creating a survey to collect missing information.However, I am encountering an issue: when I follow the steps exactly, no survey email is sent. The tutorial mentions sending the survey for fields marked as N/A, but in my tests, emails are only sent when the "Responsible" field is already populated.My questions are:Must the "Responsible" (or target) field be pre-filled for the survey email to be triggered?If I have 300 applications and none have subscription emails populated, will this survey method fail to reach any stakeholders?The hint states: "To be able to use this method, your in-scope applications must already be populated in the workspace." This seems contradictory because the tutorial then instructs filtering for N/A fields. Is the documentation incomplete, or am I misunderstanding t

Hey everyone,I’m looking for some guidance on how to properly model cost structures in LeanIX, especially when it comes to separating opex and capex while still maintaining a meaningful TCO view.According to the LeanIX documentation, all costs related to acquiring the right to use an application should be entered under License Costs — regardless of whether they are one‑time investments or recurring subscription fees. All other cost types are expected to be recorded as yearly values.This creates a challenge: Most of the costs that are aggregated (including via custom code) are annual costs, which makes them useful for identifying potential savings when rationalizing applications. However, I also want to capture a proper Total Cost of Ownership over the entire lifecycle — which should include one‑time license purchases and other upfront investments.The problem is that these one‑time costs distort the picture when the goal is to evaluate potential savings from retiring an application. A o

Hi,For some time now, I have been looking for a way to display my subscribers in my diagram.Example:I have the application Confluence, and with a show dependency, I would like to display my manager/responsible linked to the information sheets.Is it possible to do this, or is it under development?Thank you :)

Hello,Just wondering if anyone tried mastering Application Interfaces in ServiceNow CMDB and export them to LeanIX Interface factsheets?We are planning to track out Application integrations in CMDB which would get this information from Middleware applications.Then, using cmdb_rel_ci table relationship is created between App A to App B (App1 → App2), using provided_by, used_by, depends_on, etc relationships. CMDB is used more for operational purposes - impact analysis, change/incident management, service mapping. While LeanIX should have “business view” of integration without technical details.We want to push this data to LeanIX, by creating one Interface factsheet per integration.Has anyone had this use case of getting integrations data from CMDB to LeanIX ? Thanks,Mantautas Daunys.   

I'm looking to automate the management of applications nearing their End of Life (EOL) in LeanIX. I need to set up an automation that notifies the EA team, exports all data for these applications, and then effectively "archives" them within LeanIX. Any advice on the best approach, including webhook implementation for data export and suitable storage solutions?