Getting Started

Hello SAP Community,I have a question regarding how to maintain location information for IT Components.Some of our IT Components are used or hosted in multiple locations, for example data centers, cloud environments, or office locations. It would be very useful to visualize these locations on a map and also use them in reports. As you know, there is a limitation on the Location field, which can be used for only one location.I am considering a few possible options, but I am not sure which one is the best practice:Use the Organization field This field is currently hidden for IT Components, and my understanding is that its purpose is to show which organization uses the applications. I am not sure if it is appropriate to use this field for location information, as it may mix location data with application usage. Add a free-text field under Location I could create a text field for locations, but I am concerned that this would be difficult to use consistently in reports and dashboards. Use P

Hi everyone, thank you for joining in our recent webinar “Simplify Your App Portfolio with SAP LeanIX”.Please find the recording here. We look forward to seeing you in our next session.

Hi,with using the field type 'Location' a map or address list behind is used, so far so good. Is it possible to get more out of the entered address with the map behind? Maybe geographic coordinates or additional mapping like NUTS - Nomenclature of Territorial Units for Statistics - https://en.wikipedia.org/wiki/Nomenclature_of_Territorial_Units_for_Statistics  Many thanks Jan

Hi Team,I noticed the release notes in our LeanIX workspace about the new MCP update (Visual List, Detail View, and Relation Explorer), but I am having trouble getting the visual components to render inside Microsoft Copilot Chat.The AI terms are signed and the MCP server is active. The AI agent even triggers the tool and says: "The Relation Explorer for [App Name] is now open. You can interactively explore all its connections..."However, no visual UI or interactive component actually appears in the chat window - it just stays as text.Is Microsoft Copilot Chat fully supported for the UI rendering of this new MCP update yet, or is this feature currently only possible with Claude AI? see screenshot below 👇 

We have 2 business units. We require a solution that Business 1’s Factsheets are not visible to Business 2 in a single instance. we have explored the Virtual Workspace and the Separate tenant option, but we need further options if we have?   

Hi all, I’m trying to document the Reference Standard for Business Capability and Technical capability in LeanIX.By Reference Standards, I mean ‘Prescribed or preferred technology, design, data, and process elements that conform to architectural principles, and that can be used to build the Solution Design’For example, I have 4 different solutions in my landscape for Identity Management, each catering to different needs but they are the standards/preferred for that capability. As a solution architect, one should be able to look at this repository to build the Identity Architecture for the solution.I have the same question for Business Capability as well. One way can be to add a new tag but it’s going to be a lot of maintenance, same with enabling Leading and Supporting capabilities.Appreciate if any one can share best practices used for this use-case. Thanks,Shanthi 

How does this resonate with you? Any one else that has been having same/similar idea?Tiered quality seal for applications, where the criteria vary depending on the application type, category, business criticality, and governance requirements?This would assist to  drive various use cases as a differentiated Application Quality Seal enables us to apply the right level of governance to the right type of application — from standard business applications and SaaS services to AI-enabled solutions, autonomous agents, integrations, critical systems, and retirement candidates.This would strengthen LeanIX position as a decision engine for trust, risk, lifecycle, compliance, and portfolio optimization.So the opportunity is to move from - “Has the application factsheet been approved?” to - “Has this type of application met the right evidence standard for its role, risk, and lifecycle?”

When the updates are releasing for Inventory: Subtype-specific permissions

Hi all - I am needing to adjust the name of a Subscription Role (in my case, I want to change “SDP/Sr IT Leader” to simply “Sr IT Leader”).The only issue I have encountered is with existing saved searches that display that role. The column header still displays the old name unless I edit the search to remove and then re-add the role. Any solutions that don’t require me to manually go through all saved searches to remove/re-add the subscription role?

I was doing some checks and noticed that it's no longer possible to update in blocks of lines in some fields.Previously, I could update normally between organization and business capacity, but in this example, only the description is possible.Does anyone know why this is happening?I did some tests and, in new applications, the field referring to the organization does not appear in the factsheet to relate.However, in older applications that do not have an associated organization, the field appears normally.In this case, does the "completeness" of the factsheet interfere with whether or not the field appears? 

Hi everyone, I want to provide a clickable e-mail address with predefined subject in a custom message on a dashboard.With this format, without subject, it works well: [Email Me](mailto:email%40domain.com)But, with an additional subject like this: [Email Me](mailto:email%40domain.com?subject=LeanIX)  the subject is ignored. I’m not using markdown at another place therefore I can not test if this is a special markdown behaviour or not. But on other pages like Confluence it works well. Maybe someone of you can help with this nice to have of a predefined subject.  Many thanks Kind regardsJan

We are working with our business partners to focus on business capability maturity.  As part of this, they would like to capture high level status for their efforts to achieve capability uplift.  This is based upon a small number of initiatives, under which the business capabilities are grouped together with their related processes.  In the Initiative factsheet, we have the possibility to capture project status (Red/Yellow/Green), % completion and a description.  However, I have encountered a couple of problems:-There seems to be no way in LeanIX reporting to present the descriptive text that accompanies the RYG status Using export/import from inventory view, while exporting the RYG is possible, you cannot export/import % completion or description and you also cannot import RYG status. LeanIX displays ‘exporting expanded project status fields is not supported yet’ if you attempt to export, and if you try to import RYG, it says 0 updates were madeIs there any way to extract/visualise th

Dear community, I would like to remove the subscription role "IT Owner" from the fact sheet type "Application".In the meta model configuration the role is not defined as mandatory anymore. None of the fact sheets of type "Application" have this role populated. Nevertheless, but I still receive an error message.What am I missing? 

I am currently studying the SAP Learning Hub course "Adding First Data to Your SAP LeanIX Workspace". In the step "Identify fact sheet owners and add them to your workspace", the tutorial describes creating a survey to collect missing information.However, I am encountering an issue: when I follow the steps exactly, no survey email is sent. The tutorial mentions sending the survey for fields marked as N/A, but in my tests, emails are only sent when the "Responsible" field is already populated.My questions are:Must the "Responsible" (or target) field be pre-filled for the survey email to be triggered?If I have 300 applications and none have subscription emails populated, will this survey method fail to reach any stakeholders?The hint states: "To be able to use this method, your in-scope applications must already be populated in the workspace." This seems contradictory because the tutorial then instructs filtering for N/A fields. Is the documentation incomplete, or am I misunderstanding t

Hi everyone,I’m trying to connect the LeanIX MCP server to a Microsoft Copilot Studio agent using the MCP onboarding wizard, following the official docs:LeanIX MCP setup: https://help.sap.com/docs/leanix/ea/connecting-to-mcp-server Copilot Studio MCP onboarding: https://learn.microsoft.com/en-us/microsoft-copilot-studio/mcp-add-existing-server-to-agent?source=recommendationsHowever, I’m running into issues and would love to understand if anyone has successfully implemented this end-to-end with Microsoft Copilot Studio.Has anyone successfully connected LeanIX MCP to Copilot Studio and run actual tool calls in an agent conversation? What endpoint format, transport type and auth setup did you use for LeanIX?Any tips, configs, samples or pointers to working setups would be hugely appreciated 🙏

Hey everyone,I’m looking for some guidance on how to properly model cost structures in LeanIX, especially when it comes to separating opex and capex while still maintaining a meaningful TCO view.According to the LeanIX documentation, all costs related to acquiring the right to use an application should be entered under License Costs — regardless of whether they are one‑time investments or recurring subscription fees. All other cost types are expected to be recorded as yearly values.This creates a challenge: Most of the costs that are aggregated (including via custom code) are annual costs, which makes them useful for identifying potential savings when rationalizing applications. However, I also want to capture a proper Total Cost of Ownership over the entire lifecycle — which should include one‑time license purchases and other upfront investments.The problem is that these one‑time costs distort the picture when the goal is to evaluate potential savings from retiring an application. A o

Dear SAP LeanIX community members,As we head to the festive season, I’m delighted to share an early dose of holiday happiness with all of you. 🎅🏻🌲 As of today, we are proud to have over 4000 members in our SAP LeanIX Community! 🚀This milestone wouldn't be possible without each one of you. Your participation, support, and enthusiasm has driven this community forward and created an amazing environment for everyone passionate about the world of Enterprise Architecture and SAP LeanIX solutions. In just 2025, we have grown from 2665 to 4000+ members, creating countless connections, sharing knowledge, and supporting one another in our business transformation journey. Thank you for being such a pivotal part of our community. And here’s to more growth and success together in 2026!AND as we celebrate, I encourage everyone to please join me in the conversation:- Share your insights/express your appreciation, and let us know how this community has helped you in your daily work or journey sinc

How can Add field UserID in automation when fact sheet has been created?I’m trying to send an email after Application (fact sheet) has been created but, I only can send Fact Sheet ID and Fact Shee name.If someone could help me please.

Hi,For some time now, I have been looking for a way to display my subscribers in my diagram.Example:I have the application Confluence, and with a show dependency, I would like to display my manager/responsible linked to the information sheets.Is it possible to do this, or is it under development?Thank you :)

I’m excited to join the LeanIX community and start engaging with fellow practitioners who are passionate about Enterprise Architecture, application transparency, and driving meaningful business transformation.I work closely with ERP modernization, SAP S/4HANA transformations, and IT landscape optimization, with a strong focus on connecting business strategy to technology execution. A big part of my work involves helping organizations gain clarity into their application portfolios, dependencies, and roadmaps which is exactly where LeanIX brings tremendous value.I’m particularly interested in:Application portfolio rationalization and lifecycle management Linking business capabilities, processes, and applications Supporting clean‑core and cloud transformation journeys Using LeanIX together with tools like SAP Signavio, Cloud ALM, and automation platforms to create an end‑to‑end transformation storylineI’m looking forward to learning from your experiences, exchanging best practices, and co

Hello,Just wondering if anyone tried mastering Application Interfaces in ServiceNow CMDB and export them to LeanIX Interface factsheets?We are planning to track out Application integrations in CMDB which would get this information from Middleware applications.Then, using cmdb_rel_ci table relationship is created between App A to App B (App1 → App2), using provided_by, used_by, depends_on, etc relationships. CMDB is used more for operational purposes - impact analysis, change/incident management, service mapping. While LeanIX should have “business view” of integration without technical details.We want to push this data to LeanIX, by creating one Interface factsheet per integration.Has anyone had this use case of getting integrations data from CMDB to LeanIX ? Thanks,Mantautas Daunys.