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Application Portfolio Management

Discuss & learn how to evaluate and optimize your organization’s application portfolio with LeanIX.

  • 146 Topics
  • 447 Replies
146 Topics
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ShaneRoyalty For Loyalty
asked in Application Portfolio Management
L1 Applications - "Leave Empty" BCs and Orgs

I’ve searched documentation but cannot find guidance on the value vs effort of relating L1 applications to business capabilities and organizations. If an L1’s child applications (L2) are mapped appropriately to Business Capabilities and Organizations, why map L1 at all? The effort to do so is very duplicative and my users don’t want to do it. My thought is to “Leave Empty” these relations on L1 applications as it is effort without much value. What are your opinions?Example: An L1 application like “SAP ERP” and child applications like “SAP ERP CO”, etc.

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Justin Swift
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DoraSampaioRookie
asked in Application Portfolio Management
Select Main Capability per application

Hi!In case where an application is providing more than one business capability, is there any way to select which is the leading / main one?Thanks,Dora 

1491
Justin Swift
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ShaneRoyalty For Loyalty
asked in Application Portfolio Management
How to include Application displayName in "Request Now" Action Button of Application Portal

As the title states, I have an Application Portal and when clicking on an application and the detail opening, there is a button for, “Request Now”. I’ve used the Portals in Administration to customize the action to “mailto: xxxxxx” our help desk, however, it would be awesome to dynamically include the application name that is being requested. Has anyone done this?

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marc_echarriRookie
asked in Application Portfolio Management
APIs Integration with ServiceNow

Hi all!I was integrating ServiceNow with LeanIX with the connector that LeanIX provides but the integration hasn’t been successful due to custom tables. My question is, what is the best APIs method to update factsheets?As I can see, I have these 3 options:API Rest: I do not see the option to update factsheets GraphQL: I believe that this option provides the solution that I am looking for Integrations: at this point, I am not sure what this option is forWhat would be the best solution for this integration with ServiceNow?Thank you:)

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Thomas Schreiner
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marc_echarriRookie
asked in Application Portfolio Management
APLM map

Hi community!I am looking for an application lyfecycle management map to incorporate it to the operating model. The thing is, I don’t get any that explains it clear and easy to follow. Does anyone know how to get what I am looking for?So thankful for your help, as alwyas!

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marc_echarriRookie
asked in Application Portfolio Management
Business Capabilities presentation

Hi community! So helpful everytime I end up here looking for help:) Does anyone know or have an interesting idea of how to present business capabiltities to stakeholders?In the near future I have to give a kick.off presentation to my stakeholders and present them which business capabilities I have identified and its definitions to be alignedThank you in advance:)

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marc_echarriRookie
asked in Application Portfolio Management
Business Capabilities Definition

Hi, new here! does anyone know if LeanIX provides definition of its proposed business capabilities? Do we have to define them on our own?Looking forward to your answers,Thank you for sharing!

1804
Agnes Gierulski
Community Manager
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eric.jerskeyRookie
asked in Application Portfolio Management
Modeling Organization for Applications used by everyone?

Does anyone have any advice on how best to model an Organization-Application linkage for Apps that are used by everyone in the organization? I’m thinking I’d want to create a Level 1 Organization (subtype=BU) to represent all employees of the organization generically. If there’s a specific team or region of users where that application has a distinct functional fit that needs to be called out, then we would add those as additional organizations. I think that should give us flexibility to provide insight into different usage perspectives for those shared services, but curious to know what approaches others have taken.

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Luc B.Rookie
asked in Application Portfolio Management
Reference Catalogs in other langages

Is it possible to configure the reference catalogs (SaaS, Business Architecture, etc.) to use a langage other than english?

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junnespinedaRookie
asked in Application Portfolio Management
Filtering using the Overall Completion of Factsheet

Hi, Is there a way to filter applications using the overall completion percentage of the factsheet? I am planning to use this to track KPI. Appreciate your inputs.

1411
Helder.Luz
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kalebberhaRookie
asked in Application Portfolio Management
PowerPoint Slides/Content For Creating Fact Sheets, Updating them, etc?

Hi Everyone,At my organization, we are currently undergoing an an effort to get our Application Inventory completely up to date with the rest of our IT department. We have selected some users to represent their team/business area when it comes to LeanIX and provide lists of the applications they use. I was wondering if there was any PowerPoint content that LeanIX has published would be helpful to present to users as far as teaching them how to create fact sheets, updating quality seal, going through each section of an Application fact sheet, adding relationships to other fact sheet types, etc. Does anyone know of any content like that exists? I would love to be pointed in that direction. Thanks!

2861
Helder.Luz
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AndiWRookie
asked in Application Portfolio Management
IT Component Inventory View: Obsolescence Risk Status and Description

Hi there, I was wondering if there is a way in the IT Component table view to see the Obsolescence Risk Status and Obsolescence Risk Description associated with the consuming Application for an IT component.  The reason I ask is that we would like to be able to bulk update these where appropriate, rather than having to go into each application's individual relationship with the IT component and edit it.  Is this something that is only available with the TRM module?  To bulk load or edit this data please?

1333
Justin Swift
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kalebberhaRookie
asked in Application Portfolio Management
Best Training for Application Owners in LeanIX Academy?

Hi everyone, We are currently undergoing adoption efforts at our organization, and wanted to know from all of your perspectives what, if at all, would be the best training in the academy for users just joining or seeing LeanIX for the first time should take? Do you all have ideas on what certifications would be best? Thanks!

1311
Thomas Schreiner
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RanjeetaRookie
asked in Application Portfolio Management
Include "Date created" and "Date mapped" fields in factsheet search results

We are looking into reporting metrics on specific factsheets data, and in that, one of the key attributes is when the factsheet (Factsheet A) got created (date created) and when it gets mapped to another factsheet (date mapped to Factsheet B). While the date created and date mapped are available as part of the audit information, they are not available to include in search results. Can these be configured to expose for search, atleast between Factsheet A and Factsheet B?

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mtrenRookie
asked in Application Portfolio Management
Modelling Interfaces with multiple lookup to other applications

I’m struggling with how to best represent interfaces that make calls to multiple applications to prepare a dataset to provide to a consumer application. My scenario is as followsApplication A initiates a push of data to Application B The above is implemented in our ESB/Middleware (Mulesoft in our case) Additional data from Application C is merged with the Application A data ESB pushes merged dataset into Application BRepresenting a single application to application interface via an ESB is OK, follows the LeanIX Modelling guidelines. I’m just stuck as to how to best represent this scenario as this will make up a significant majority of our interfaces. Any help would be appreciated

8236
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Paulo Vilar
Paulo VilarRoyalty For Loyalty
asked in Application Portfolio Management
Quality seal is igored during import

Hi,I’m trying to set the quality seal for a number of Interfaces but the field is not updated.Is there a way to do it without going one by one? Thanks

1593
Paulo Vilar
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ChristinaRookie
asked in Application Portfolio Management
Cost Report on Provider Basis

Dear all,we are currently diving into a very basic cost overview.One of the basic reports are focusing on the provider, which is in general fine. As providers are only connected to the IT components in the meta model and not the Application itself I need to assign all IT components (which all have the  costs on them) to the provider again. That seems not a big issue for SaaS solutions (mostly there is just one IT component), but for on prem solutions / applications there can be maaaany IT components.To be honest: My application owners will be lost if they have to add that information to providers and the applications. ;)Do you guys have any hands on solution or automation in place for this issue? Thanks and best,Christina

821
ian.gilmour
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Swamy LekkalaRookie
asked in Application Portfolio Management
Quality Seal broke

Hi All, I received an email from: IT LeanIX with “subject  : There are 1 new changes in your workspace SiemensProd “ saying that with one of my application commented Quality seal broke. I am complete new to this topic and have no knowledge on this. can anyone help on this topic. Thanks in advance.

3814
Didier.Nowak
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LusheezRookie
asked in Application Portfolio Management
Handle version history without overloading Application factsheets

Hello everyone,We would like to envision how to handle versioning in LeanIX correctly. There is the Release field in the Application factsheet type, but in my company we have the need to track several versions of one applications because we have parallel versions.Let’s say we have three applications A, B and CWe have for A:V1.0.1 installed at site 1V1.0.6 installed at site 2V2.0.0 installed at site 3For B:V8.0.0 at site 1V9.2.0 at site 3For C:V5.0.1 at site 2At any time, another version of C could ​be instal​​​​led at site 3 and it could be different than the one from site 2 so we have a need to track it also.We could clone three times the Application factsheet for A, two times for B, and change the release field but that seems inefficient. Also if one of the shared field (the description, or the Application Owner, or anything else) change, we’d have to edit every factsheet manually. That is also inefficient. I had thought first to create another factsheet type to represent the Version

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SCMPURRookie
asked in Application Portfolio Management
Visualizing Options Assessment

Hello Community,has anyone experience with dealing of options assessment results in LeanIX?Le me explain in more detail:You are dealing with lots of Business Capabilities in LeanIX (amount n) and due to best of breed you have same amount (n) of applications in the portfolio.On the other hand you know about an application supporting more than one business capability - an integrated solution. How to visualize the option that this integrated solution (not implemented only based on capabilities) is providing as it might be the successor for multiple active applications!The successor attribute is too hard wired for this because we are talking about an option and curently there is no initiative planned/release.How would you deal with this requirement in LeanIX (or is LeanIX the wrong tool for something like this)? Best RegardsThomas

1003
Thomas Schreiner
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s.amitRookie
asked in Application Portfolio Management
Application Lifecycle

Whom to contact about this application lifecycle. Suddenly the application is marked as phaseout without any notification, and there is no one to contact.

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Thomas Schreiner
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ploeRookie
asked in Application Portfolio Management
Portal: Advanced Settings Reference docs?

Does anyone know where I can find reference documentation on the Advanced tab for Portals?Portal (leanix.net) - this provides awareness that it exists, but I cannot seem to find any documentation referencing the valid JSON structure or values.

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Thomas Schreiner
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Tore VångeRookie
asked in Application Portfolio Management
Portal - Add functionality to the "Request application"

Hi We are doing a bit of discovery into the portal now, and have an idea, at this stage, to smooth out the process for end-users needing access to an application. Has anyone used the “Request Application” to anything useful? Currently - it simply points to the documentation for the self-service portal - I have a few ideas to either trigger a request in ServiceNOW, either by prepopulating an email running through the think-automate, or using Power Automate to streamline the process to get access to an application. Has anyone done something similar and would be generous enough to share some insights? BRTore

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EileenDRookie
asked in Application Portfolio Management
Is anybody using LeanIX to respond to the Digital Operational Resilience Act?

Hi All - we’re a european financial institution, looking to respond the the mapping and identification requirements of the Digital Operational Resilience Act (DORA).  Is anyone using LeanIX in their solutioning for this use case?

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MMurraySophomore
asked in Application Portfolio Management
Tracking multiple divisions migrating from interface 1.0 to interface 2.0 at different times

Hello All! We have multiple business divisions using a single interface (Interface 1.0) today.A new interface (Interface 2.0) is being deployed and it is expected that the divisions will migrate to the new interface (2.0) over time and sequenced.What is the best way to track and report on the progress of the migration of divisions over time?I have added a new relation to the Interface factsheet for User Group factsheets. This seems to provide the necessary tracking and reporting based on the Active From and Active Until relation data. The same Provider application is providing the interface to consuming applications. Just wanted to ask the community to see if there are any other ideas out there or any concerns with adding this new relationship to the factsheet. Regards,Mark

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