Getting Started

I'm looking for ways to make certain Fact Sheets private or restrict access to them in LeanIX. We have some sensitive data that we only want specific users to be able to view or edit.I know LeanIX doesn't have a direct "private" setting, but I've heard about using role-based permissions, subscription types, and tags to control access. Could anyone share some detailed instructions or examples of how to do this effectively?For example, how can I:Restrict access to a Fact Sheet so that only users with a specific role (e.g., "Finance") can view it? Make certain attributes (fields) within a Fact Sheet visible only to certain users? Use tags to control access to sensitive Fact Sheets?Any guidance or best practices would be greatly appreciated!Thanks in advance.

We are starting with Technical and Functional Fit for apps in our portfolio. I would like to use out of the box functionality and definitions, however we discovered that existing definitions of these two attributes are quite hard to judge. Example: definition of a perfect functional fit is “High number of functions available” - we are not really looking at functions in business value assessment, we would be looking to how well this application realizes my business problem end to end. Additionally, we want to make sure that app owners are less prone to rate everything as “prefect fit” (which we know they tend to do).Does anyone have experience with successfully enriching these definitions? 

Hi,I have a survey running with invitations sent to factsheet subscribers.In some cases the subscriber has changed meanwhile and I like the survey invitation sent to these new members.How can I get LEANIX to up date the recipients pool of the survey andresend the invitation to new members inform the old recipient that his task was shifted to another person? Thanks for a hintOlaf

hello, have searched this community but haven’t found any lead to understand if LeanIX is intuitive enough in terms of accessibility, and compliance with WCAG 2.2 AA level. Can anyone pls comment or guide me here? Kr, Deb.

Hi - is it possible to convert a fact sheet (=application) to another type factsheet (=IT Component). I don’t want to manually redo the attributes and relationships. And I have multiple cases to be converted.Thank youNatalia

Hello,we are conducting an assessment of the applications within the company, specifically mapping applications and their related microservices.We have introduced a mandatory subscriptions for assigning responsible and accountable roles to applications and modules that are part of the IT landscape.Now, we need to map external applications owned by business stakeholders, which are invoked by internal microservices. Since we are mapping them as applications, they also inherit the mandatory subscriptions for accountability and responsibility. However, in many cases, we are unable to meet the responsibility requirement because there are no IT personnel involved.How can we model this scenario for external applications?

Hi, We are having a challenge mappying our IT Components. The rational was:Application is linked to at least 3 IT Components, that would represent: Software (Software; SaaS, Paas)  Infrastructure (Hardware, IaaS) Services (Service) For example, if we are using a PaaS, and you want to describe the resources you are using, what IT Component subtype you would use? For example the following IT Components will be of what subtype?

Application question: We are in the proces of analyzing our custom applications.Some are developed in python, others in Java, VBA, .NET or C#.How would you register the code base in such a way that you can report about all bespoke applications that are written in an obsolete language (VBA, .Net but also Kobol) come to mind.Any suggestion would be appreciated.

Hi y’all, I’m trying to figure out how the trash bin field works for archived factsheets. It seems like the archived factsheets are removed from the trash bin after some days, so just wondering what is the most efficient way of creating a tracking system for these factsheets?My initial idea is to take out exports of archived factsheets in a table view and manually append the data regularly in a locally stored file. Can this be automated and perhaps even be visualised on a LeanIX dashboard instead?Thanks in advance for any suggestions! :) 

Hello Experts, Need your help in understanding the usage of TIME and 6R methodologies.At most places it mentions 6R is more towards the applications - focused to move on Cloud (no wonder it was proposed by AWS) however, when it comes to APM for an enterprise what should be the ideal way of choosing the right method of Application assessment? Should it be just TIME or combination of both.Any experience around this topic will be helpful. Thanks,Santosh

Is there a way to introduce cycle relationships in LeanIX?I have a process that delivers data to another proces, then a new data set is transferred back to the first process.I added many to many relationships, but to no avail.

Hello to the community. I’m the Lead Enterprise Architect with Amey PLC. We started our journey with LeanIX last week. I was wondering is there are any pearls of wisdom anyone could share on things they would do different now they are experienced with the product? 

Hi all,I am looking for a tool (ideally integrated with LeanIX / APM) to analyze software usage on my organization. Any recommendations in this area?Alex

We believe creating these components as an application would be the most effective approach. However, given our current situation, we’re exploring alternative solutions. Managing over 60+ websites makes it challenging to continuously request licenses for adding more applications. What would be the best way to handle this scenario efficiently? Any insights or recommendations would be greatly appreciated!

I am starting doing some use cases to study, and I am a little confused on when I can use Business Context or Business Capabilities… Is there any way to differentiate them? Is there any naming convention suggested for each of them?

Hi all, My team and I are looking for possibilities to integrate our architecture principles into LeanIX. Are there any community members with experiences on succesfully doing so? As of now we've communicated our architecture principles through Sharepoint, but we'd like to have LeanIX as our main source for all Enterprise Architecture related subjects. Right now we're considering to use the Dashboard in order to state the principles, accompanied by a corresponding report. Hereby an example: A text column showing a cloud first principle with a statement that 'SaaS before PaaS, before IaaS' etc., accompanied by a report showing the current status (how much SaaS, on-premise, etc). See screenshot.Any further ideas or experiences on showcasing architecture principles within LeanIX? 

Hi,I am service now developer and We got one requirement regarding service now leanix integration.scenario -we need to create some records in service now in custom table. only 7 fields there. these records will come from leanix side.for this as per my knowledge, I need API from leanix with GET method for fetching the records from LeanIX.Please guide me

How do you keep and maintain a risk log?I know we can detect the risks in Leanix but i also have the need to create a risk log assess the risk : give a non technical explanation/impact/scoring of the risk reporting on the risk. I was thinking of creating a separate fact sheet but is this a good idea? I also know there are plenty of risk management tools but is there anyone using one that can integrate with Leanix? Please share your thoughts/experiences. Thanks! 

How do we clearly classify Application and IT component when we are performing Portfolio assessment.   Where exactly the Integration components fits in.  for ex:  API, ESB, Webservices etc.  Also,  cloud services where do we classify.

As per the title I am looking to the community to see if anybody is able to help with the Portal configuration options.Having created a ‘Application - Factsheet’ portal I have 2 areas that I am looking to solve for.On the Search configuration, I have created a Filter Option, Based on ‘Relation’ that is has a Related Fact Sheet Type of ‘Organization’. In the Portal, this then display the Parents of Subtype ‘Business Unit’ only and does not show any Children depth.  My Question: Is is possible to specify the Subtypes that are presented below the search field in the Portal, or the Child depth? On the portal configuration for ‘Detailed View’ I have added a relation for ‘Organizations’ through the Fact Sheet name property, i am either able to leave blank and see the full parent/child path to the Organization.  My Question: is there a way to display the Subtype & the name. This will then result in a cleaner display without the full parent/child hierarchy. Keen to how others have best ma

Is there a way to synchronize SaaS Hosting (IT Component) fields with their associated application fact sheet fields (e.g. Subscribers, Lifecycle, Tech Fit) when creating it from the catalog in LeanIX? We see the value of having associated Apps/IT Components sheets for SaaS solutions but struggle with getting the ITC data populated. How have you managed this? Has anyone automated the process to ensure that the SaaS IT Component’s fact sheet is populated consistently with the application fact sheet? If so, what are the best practices for connecting the two fact sheets to create some synchronization?

I got this from web, I need to get the same steps or similar from LeanIX documentation and search returns nothing. Someone from the product side verity these steps then tell me where I mean location in docs these steps can also be found.  I know it is possible, setting Costs for the relationships between Applications and IT Components (also known as interfaces or underlying technologies),  Maybe because I am not an admin search does not even cover adding cost to the relation?  BUT it is usually done using the following steps and my admin wants to see these steps come from You the product team.1. Check Your Data ModelEnsure your LeanIX data model includes a relation type that supports cost attributes. Typically, the relations between Applications and IT Components (or Technical Services) can include custom attributes like Cost. You may need administrative rights to verify or modify the data model.Navigate to the Administration area. Select Data Model. Verify that the relation between Ap

I tried to post a question in the reports community and got the error message “you don’t have access to this category”? any ideas? Most frustrating for someone trying to use this product and is new to it. 

Dear LeanIX’ers,I would like to get some feedbacks from the community regarding the “best usage” of the sub-type Deployment of an application.We are a large watchmaker group in Switzerland, made from many organizations, and the goal is to modelize the application landscape of the entire group with LeanIX.We are not using the virtual workspaces, so that all the compagnies can see the complete application list already existing in the group.When an application is used by several compagnies, we modelize it as “Parent - Children” Application / Deployment, so that each deployment have it’s onw business owner, business criticality, technical fits, etc… This makes particular sense when the application is running for each company it’s own instance on a virtual server.But when we take cloud applications, I always hesitate to create a Deployment for each company, as it’s the same application, but can have different business owners (by brands), and therefore different levels of criticality, depend

Requesting saved searches via oData and Excel is successful.But for the final goal of converting the saved searches to csv-files I would like to get rid of the middleware (Excel) and do the job by PowerShell.First trap is authentication.I have an username and an api-token, but have no idea how to authenticate by PowerShell.Any idea? Thank you!