First steps in Application Portfolio Assessment

Analyzing and evaluating an organization's software applications to determine their value and prioritize resources is what it's all about.

  • 10 Topics
  • 44 Replies

10 Topics

irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in First steps in Application Portfolio Assessment

Application Portfolio Assessment - How to?

What should be your next steps for implementing an Application Portfolio Assessment with LeanIX? Step 1: Define the scope of the assessmentThe first step in conducting an APA is to define the scope of the assessment. This involves identifying the applications and systems that will be reviewed to ensure they align with your organization's goals and objectives. With LeanIX, you can easily filter and group your applications based on various criteria, such as business owners, technology domains, or criticality.Step 2: Collect and analyze dataOnce you have identified the applications and systems to be assessed, you need to collect data on each application, including its usage, cost, complexity, and alignment with your organization's goals. The data can be collected from various sources, such as IT service management tools, spreadsheets, or application owners. Once you have gathered the data, you can use the LeanIX Application Portfolio Management module to analyze the data and generate insi

920
irene.bakanakis
LeanIX Team
6 months ago
Stephen Gates
Stephen GatesHere To Stay
asked in First steps in Application Portfolio Assessment

IT Component Lifecycle dates - do I need two sets of dates?

Building on the definitions of IT Component Lifecycle dates and assuming these dates are provider dates, then I have a dilemma about understanding which IT Component is currently in use. Consider this: I add an IT Component, say MyFirewall version 1. I use the lifecycle catalog to add the provider lifecycle dates. I notice MyFirewall v1 is in Phase Out. I clone the factsheet and update the version number, and make MyFirewall v2 the successor of MyFirewall v1. I use the lifecycle catalog to add the provider dates for MyFirewall v2 - it is in the Active lifecycle state.At this point I don’t know which MyFirewall version I’m using in Production because the dates are the provider dates, not my organisation’s lifecycle dates.It seems to me that using the Lifecycle Catalog only makes sense when the IT Component supports an Application (which gives you your organisation’s lifecycle dates).Do I understand correctly or am I missing something?

12
cholston
16 days ago
Gagan pathinti
LeanIX Team
Gagan pathintiLeanIX Team
posted in First steps in Application Portfolio Assessment

Think Pace Layering: To prioritize and balance the stability and innovation within your Enterprise architecture

In recent years, we have produced numerous blog posts, white-papers, and webinars on the topic of typical assessment approaches used with LeanIX: PACE, TIME & 6RWith this new blog series, we want to take you through this subject step-by-step and help you understand and apply these approaches and further complement our documentation. FundamentalsPace layering – a concept that challenges conventional thinking and provides a structured approach to thrive amidst continuous transformation journeys.  Pace layering is not just another buzzword, but a fundamental strategy that can allow businesses to prioritize IT investments and resources based on the needs of each layer.Pace Layering methodology is used in LeanIX EAM to classify business capabilities based on strategic value and pace of change. It enables the development of enterprise architecture strategies for each layer to effectively balance stability, agility, and innovation.Pace Layering facilitates informed decision-making during

1
Carsten
16 days ago
Roberto
RobertoHere To Stay
asked in First steps in Application Portfolio Assessment

Searching for apps that share the same vendor

Hi all, I have a new question:Say we have applications made of IT components and each IT component is linked to a provider (i.e. vendor).Can you search in the inventory for all apps that have at least 1 IT component from a specific vendor? I have tried but I could not find how apart from accessing the relationship explorer for the provider I am interested into, but I’d like a search or a report instead.

4
Helder.Luz
25 days ago
Stephen Gates
Stephen GatesHere To Stay
asked in First steps in Application Portfolio Assessment

IT Component Lifecycle State help text

The help text on the IT Component lifecycle dates seems to imply these are dates when the organisation is doing something with the component rather than dates when the provider is doing something.  It seems to me, given the Lifecycle Catalog supplies provider dates, that the help text needs to be reworded, e.g.Plan - The component has been announced by the provider Phase in - The component is in beta or early access Active - The component is generally available Phase out - The component has reached end of support. Extended support may be offered by the provider. End of life - The component is end of life and no longer supported by the providerIs this the correct interpretation of the dates provided by the Lifecycle Catalog? Has anyone adjusted their help text and is willing to share their wording? 

7
Stephen Gates
29 days ago
Roberto
RobertoHere To Stay
asked in First steps in Application Portfolio Assessment

Add a relation application to application

I would like configure the application fact sheet to add a relation to another application fact sheet.If I click on one section and then on “Add Relation” I can create a relation to any other type of fact sheet, but not application.Is this a known limitation? Or is there a way to relax some constraint somewhere to enable it? Thank youRoberto

8
Roberto
1 month ago
M
MSKLeanIXpertRookie
asked in First steps in Application Portfolio Assessment

Interfaces: Real-Time or On Demand, when do you use each?

I think I heard that real-time was appropriate for IOT, and ad hoc for RESTful API’s. How are you using these values? What about Kafka?

9
Carsten Schütz
Community Manager
3 months ago
S
Stephane PeitiRookie
asked in First steps in Application Portfolio Assessment

Survey user target change

Hello, I’m not sure that the right place to put this question … but I’m trying. I’ve launched a survey few days ago which targeted several users (application accountable).  Some user inform me that accountable have changed. Two case exist :1st case : user answer the 1st question to confirm is the accountable, if not they have text filed to give the name of the new accountable. In this case the survey are considered done. 2nd case : use inform me by email to change the accountable (but user don’t answer the survey). They have a way to :relaunch the survey on specific fact sheet ? (without running a new survey with dedicated target, in order to have global overview of the survey). automatic update the target user of a survey (if the fact-sheet subscription was updated) Currently I use the old survey engine (because I have some fact-sheet element and conditionality). Thanks you in advance.

3
S
4 months ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in First steps in Application Portfolio Assessment

Benefits of Application Portfolio Assessment

Application Portfolio Assessment with LeanIX: Maximizing the Benefits In this article, we will explore the benefits of conducting an APA with LeanIX and how it can help organizations achieve their objectives.Reduces IT CostsOne of the most significant benefits of an APA with LeanIX is the reduction of IT costs. By identifying redundant, outdated, or underutilized applications, organizations can eliminate unnecessary expenses associated with application maintenance, upgrades, and licensing. An APA can also help identify opportunities for consolidation or replacement of applications, resulting in more streamlined IT infrastructure and lower overall costs.Provides Insights for Decision-makingConducting an APA with LeanIX produces data-driven insights that drive informed and strategic planning decisions. The EAM tool enables companies to visualize data in the form of heatmaps, charts, and dashboards that facilitate analysis and identify areas for improvement. The application landscape insi

390
irene.bakanakis
LeanIX Team
6 months ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in First steps in Application Portfolio Assessment

What is an Application Portfolio Assessment and why has it become so relevant for companies?

Application Portfolio Assessment (APA) is usually the first step on your journey with LeanIX. It helps you build a repository of your applications and drive faster technical and functional assessments. As companies continue to grow and evolve, their IT landscape often becomes increasingly complex. Application portfolios can expand and therefore become disorganized, making it challenging to manage and maintain them effectively. That is where Application Portfolio Assessment (APA) is used.Application Portfolio Assessment (APA) involves the analysis of an organization's Application Portfolio to understand its strengths, weaknesses, risks, and opportunities. By conducting an APA, companies can identify any redundant, outdated, or trivial applications and systems, which can help reduce IT costs and improve overall efficiency. Additionally, an APA can help companies identify new opportunities for innovative and emerging technologies.LeanIX and its APA module provides in-depth insights into a

480
irene.bakanakis
LeanIX Team
6 months ago

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