Application Portfolio Management

Hello LeanIX Community,Hope you all are doing good.My organization has just started its LeanIX journey, and being a mid size firm, we have a small team of two people on administration side. We have been able to make good progress on factsheets.However, when it comes to architecture diagrams, we have been making slow progress. Our instance shows integration with Lucidchart and it shows up on the screen, when we go for new diagrams. My question is, is there a way to access LeanIX factsheets from Lucidchart.Like, if I am creating an application context diagram in Lucidchart, can I pull the applications from LeanIX factsheets. I would like our architects to use the repository instead of having it free-for-all, like everyone giving their own name to the Applications like Salesforce, Sales Force, Salesforce Platform etc. This is what has happened in the past.  

Hi everyone, I work for a global org active in about 80 countries. For orgs who work in a lot of countries and want to report at a global, country, regional level, how do you set up your organization fact sheets? Any ideas on the best ways to do this? Thanks!

HelloI’m new to LeanIX and excited to be part of this community. We are in the process of capturing detailed operational and investment data (e.g., cost, hosting, services) as well as revenue generated by our digital applications.I’m looking for guidance or examples or best practices on how to best use LeanIX dashboards to communicate the big picture to executives—particularly around product portfolio health, ROI, and strategic alignment.

Dear all,I’m currently facing the issue, that we have applications which are end of life, but still in use. Its mainly the support which is out of date, but the application still works. We are currently not planning to use a new release as well, so there is no successor on that.In fact, the date at “end of life” affects my cost reportings. I added the costs to the corresponding IT Component and included the Provider, but as the Application is eol it dosen’t show up. But I still have costs on that. :(Is there any option to reflect such cases? I would love to add a new Lifecycle phase (“extended usage”) but there is no option to add such.Or did I miss something here? Any suggestions how to deal with this issue? ThanksChristina

Hi.Any on-premise application (let’s call one here ABC) is typically hosted on one or several physical or virtual servers (let’s have here 2 virtual servers SRV123 and SRV456). These servers have often but not always the same OS (let’s say here Windows Server 2019 for both SRV123 and SRV456) and different purposes with different components (let’s say here SRV123 is the web application server with IIS 10.0 and SRV456 the database server with SQL Server 2019). They also run on different pieces of hardware or a single one (let’s say here that SRV123 and SRV456 run on 2 different Dell PowerEdge R550 Rack Server units).In my example, Application ABC would have relations with the following IT Components in LeanIX:Software: Microsoft Windows Server 2019 + Microsoft IIS 10.0 + Microsoft SQL Server 2019, Hardware: Dell PowerEdge R550 Rack Server.But SRV123 and SRV456 servers actually appear nowhere in this model:Of course, they’re not Applications, They could be IT Components, but none of the s

I’m struggling with how to represent interfaces where multiple integration layers (middleware) are involved.We have opted to represent middleware as IT Components and link them to interfaces, however in the case of multiple integration layers that act in sequence this kind of representation does not reflect the sequenciality of the flow.Additional complexity is given by the fact that one portion of the interface (e.g. from Source App to Middleware 1) may have certain properties (frequency, mode, etc.), while another portion (e.g. from Middleware 1 to Middleware 2 or from Middleware 2 to Target App) may have different properties. There is no way to capture this variance in the Interface FS if we stick to the out-of-the-box metamodel.Any help would be greatly appreciated  

Hi,For some time now, I have been looking for a way to display my subscribers in my diagram.Example:I have the application Confluence, and with a show dependency, I would like to display my manager/responsible linked to the information sheets.Is it possible to do this, or is it under development?Thank you :)

Is it possible to send Tag created in SAP LeanIX as CI through standard ServiceNow integration?

I read the informative thread regarding the two sets of lifecycle dates and reviewed the documentation Julia linked. What is the thought on showing components with blank lifecycle information as “No Risk”?I can understand that it may not be very common to have ‘blank’ IT components, but I would think the status should be “Missing Lifecycle Information”.  

Dear LeanIX Community, I am looking for a way to import ARIS XML models—potentially involving a conversion step—into LeanIX. Does any one has experience with this or even a solution or workaround? Thank you

I have a question regarding data management in LeanIX, specifically about representing weak coupling relationships. Currently, I can establish strong dependency relationships as follows:Create IT Components in the IT Component section. Link Applications to IT Components via the "Technology Stack" field in the Application Factsheet.This approach effectively represents strong dependencies where an Application relies on specific components to function properly.However, I also need to handle cases where a weak coupling relationship exists:The Application can use an IT Component, but it is not a strong dependency. The Application can still function normally without this component by using alternative components.In the current system, I can link the Application to the IT Component, but there is no way to explicitly indicate that this relationship is "replaceable" or "weakly coupled."My Request:Is there a way to visually represent weak coupling relationships in the Relation Explorer? Is there

Interested in a Roadmap report that includes Transformations. Any thoughts?

Creating an export template for Application fact sheet. I’m not seeing many of the fields (relationship, multi select, etc) in the field chooser (eye icon) in the table view. For example, I’d like to update TIME choices when importing metadata, but that’s not available in the selector.  

We were trying to relate a project as a child of another project. but get this error “The operation exceeds the quota for configuration maxHierarchyLevel: 4 of 3” We have projects with phases and trying to represent each phase by creating a project for each phase then relate those to the parent project. What’s the recommended way within leanix to achieve this?ThanksTom  

Hi, I’m trying to understand if it’s possible to configure constraints between relations, as described on the following page: https://docs-eam.leanix.net/docs/adding-and-editing-data-in-fact-sheets#constraining-relations.I’d like to know if the "Relation valid for" setting can be configured at the metamodel level and understand the underlying logic.

N00b question (I assume it is). I’ve read through different articles but I’m not finding a hit on the issue I’m facing. Our company uses Axure and I had it in inventory as Axure. SaaS inbox saw it as Axure RP, which I let it create the new Application. Many of them link and that's great. This one did not and now I have Axure and Axure RP. I have some capabilities, etc.. linked to the Axure one that I would want to migrate to Axure RP. I can’t seem to find a “merge/link” button for 2 apps in the inventory. Am I missing something, thinking about this the wrong way, etc.. 

What is the best practice for registering an application fact sheet for a mobile app that is available on the App Store and Google Play Store? 

I’m creating a survey on business criticality of applications. Logic in the meta model that if an application is deemed mission critical, then a set of additional questions pops up (=conditional questions). I’ve tried to replicate this in the survey, but it’s not possible. The workaround I’ve found is to create a new section in the survey with non-mandatory fields with a textual prompt to only fill it in for mission critical apps.Am I correct in my assumption it’s not possible to configure conditional fields as I need? I’ve added those fields to the survey but I can see a lock next to it, i.e. cannot enter this data. What might be the reasons and how to overcome it?

Greetings, The application fact-sheet looks as follows, where all info is on the left side aligned, and as we continue to add more fields, the list continues to grow down: Is it possible to move or configure some of the fields to the right side, to use real-estate better? I see this in the application fact-sheet configuration, but on the application record, it shows only in the EDIT mode. Is it also possible to show in non-EDIT mode? Thanks,Satish Byali

We have a three level Business Capability model in LeanIX. We're interested in automating the process of rolling up maturity ratings from child fact sheets to their parent Business Capability fact sheet. When we update the children, we'd like to have the parent BC automatically inherit an average of the child ratings. Is there a built-in LeanIX feature, automation or API-based solution to achieve this? #BusinessCapabilities #Automation

Hello TeamI am looking for brief descriptions or narratives for each Factsheet Attribute within our documentation, such as 6R Classification, 6R Strategy, Alias, Business Contexts, Business Criticality, and Children. Additionally, we need descriptions for other Inventory Item Factsheets to ensure consistency when cascading this information to our SMEs, who will be responsible for sourcing the data.If you have any references or documented details, please share. Your support is greatly appreciated!

Hello everyone!I’m just wondering if any business capability map exists for the not for profit sector such as a large Children’s Charity?Also very keen to hear from anyone in this area using LeanIX!

I'm looking for ways to make certain Fact Sheets private or restrict access to them in LeanIX. We have some sensitive data that we only want specific users to be able to view or edit.I know LeanIX doesn't have a direct "private" setting, but I've heard about using role-based permissions, subscription types, and tags to control access. Could anyone share some detailed instructions or examples of how to do this effectively?For example, how can I:Restrict access to a Fact Sheet so that only users with a specific role (e.g., "Finance") can view it? Make certain attributes (fields) within a Fact Sheet visible only to certain users? Use tags to control access to sensitive Fact Sheets?Any guidance or best practices would be greatly appreciated!Thanks in advance.

We are starting with Technical and Functional Fit for apps in our portfolio. I would like to use out of the box functionality and definitions, however we discovered that existing definitions of these two attributes are quite hard to judge. Example: definition of a perfect functional fit is “High number of functions available” - we are not really looking at functions in business value assessment, we would be looking to how well this application realizes my business problem end to end. Additionally, we want to make sure that app owners are less prone to rate everything as “prefect fit” (which we know they tend to do).Does anyone have experience with successfully enriching these definitions? 

Hi,I have a survey running with invitations sent to factsheet subscribers.In some cases the subscriber has changed meanwhile and I like the survey invitation sent to these new members.How can I get LEANIX to up date the recipients pool of the survey andresend the invitation to new members inform the old recipient that his task was shifted to another person? Thanks for a hintOlaf