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Application Portfolio Management

Discuss & learn how to evaluate and optimize your organization’s application portfolio with LeanIX.

  • 42 Topics
  • 145 Replies

42 Topics

F
FlorianRookie
asked in Application Portfolio Management

Identify redundant applications by kind of "application category"

Hi all,we try to identify redundant appliaction by a kind of application class or category. This categories are no it categories, so we don’t want to use the TBM framework, it is more business like. Examples for these categories are ERP systems, workflow tools, office solutions, etc. Has anybody an idea, if there is an standard framework for these kind of categories which we can reuse and how we implement these requirement within LeanIX EA?This dimension would be an important crtieria additional to business capabilities and tech category, to rationalisize our portfolio. 

4
Steen Jensen
3 months ago
E
EduardRookie
asked in Application Portfolio Management

How to add Business capability?

I don’t find in Busines capabilities map, capability for Field (retire) actions. You now the way how to?Thanks a lotEduard

2
E
3 months ago
T
Tahir_WaheedRookie
asked in Application Portfolio Management

Importing relations as "Leave empty"

Hi Everyone,I have a question and ofcourse I could create a support ticket for that. As the topic is not too urgent and I wanted to start a topic in community therefore, I thought about posting it here.The topic is the following: for relations we have the possibility to deliberately select, “Leave Empty” and this contributes to the overall completion score of a factsheet (if applicable).Is there a possibility to import relations via excel on multilple factsheets (say application) as “Leave Empty” instead of manually maintaining it?  I hope I can get some positive answers. Thank you in advance.  Best regards.

7
T
4 months ago
S
Stephane PeitiSophomore
asked in Application Portfolio Management

Cost management in LeanIX

Hello, Our management are very interesting to have a view of Cost of each application. Costing modelization are quite complexe … some application are CAPEX some are OPEX … some have shared ressources (and shared cost).Who have do something interesting on the “cost” application topic ?  

5
Justin Swift
4 months ago
G
Gurpreet DuhraRookie
asked in Application Portfolio Management

Definition of Successors and Predecessors

In the fact sheet: Application, what is the definition and examples of successors and predecessors?

1
Carsten Schütz
Community Manager
4 months ago
P
Pankaj ChavanRookie
asked in Application Portfolio Management

Automated aggregation of survey results from different participants.

Hi Team,I want to check if following use-case is possible to implement in LeanIX for application assessment. 1. Initiate TIME survey in LeanIX. Participants will fill up survey and we would get functional fit and technical fit values.2. Collate/aggregate/average all survey results for particular application and create average values for functional fit & technical fit3. Based on above values suggest 4R classificationout of the above steps I could create 1st step and I could get individual participant's average score for functional fit & tech fit. But I need to know if I can calculate average score from multiple survey's functional & tech fit scores.

3
Thomas Schreiner
5 months ago
H
HelenHRookie
posted in Application Portfolio Management

Guidance on how to use Organisation fact sheet to identify who is using an application and where it supports

We are relatively new to LeanIX and have just completed an initial phase with a small selection of applications.  User Groups have proven to be a real challenge and we are considering if the new Organisation and sub types help us address this.We have grown via acquisition so have a very diverse IT landscape with multiple sites in the same country using different applications for the same business capability.  This is the detail we want to capture.  Therefore User Group has been set as physical locations (addresses) which represent sites.  We have then put in a 4 tier hierarchy to help aggregate that data into meaningful summaries.  The challenges we still face are:Who is using the application versus where it is supporting?  Where we have finance shared services, they are the user of an application for say accounts receivable but the data belongs to a site.  Finance Shared Services being the User Group is a given, but do people also map the site, or just accept that the Accounts Receiva

0
H
6 months ago
Stephen Gates
Stephen GatesVeteran
asked in Application Portfolio Management

IT Component Lifecycle dates - do I need two sets of dates?

Building on the definitions of IT Component Lifecycle dates and assuming these dates are provider dates, then I have a dilemma about understanding which IT Component is currently in use. Consider this: I add an IT Component, say MyFirewall version 1. I use the lifecycle catalog to add the provider lifecycle dates. I notice MyFirewall v1 is in Phase Out. I clone the factsheet and update the version number, and make MyFirewall v2 the successor of MyFirewall v1. I use the lifecycle catalog to add the provider dates for MyFirewall v2 - it is in the Active lifecycle state.At this point I don’t know which MyFirewall version I’m using in Production because the dates are the provider dates, not my organisation’s lifecycle dates.It seems to me that using the Lifecycle Catalog only makes sense when the IT Component supports an Application (which gives you your organisation’s lifecycle dates).Do I understand correctly or am I missing something?

13
Stephen Gates
6 months ago
Gagan pathinti
LeanIX Team
Gagan pathintiLeanIX Team
posted in Application Portfolio Management

Think Pace Layering: To prioritize and balance the stability and innovation within your Enterprise architecture

In recent years, we have produced numerous blog posts, white-papers, and webinars on the topic of typical assessment approaches used with LeanIX: PACE, TIME & 6RWith this new blog series, we want to take you through this subject step-by-step and help you understand and apply these approaches and further complement our documentation. FundamentalsPace layering – a concept that challenges conventional thinking and provides a structured approach to thrive amidst continuous transformation journeys.  Pace layering is not just another buzzword, but a fundamental strategy that can allow businesses to prioritize IT investments and resources based on the needs of each layer.Pace Layering methodology is used in LeanIX EAM to classify business capabilities based on strategic value and pace of change. It enables the development of enterprise architecture strategies for each layer to effectively balance stability, agility, and innovation.Pace Layering facilitates informed decision-making during

1
Carsten
7 months ago
Roberto
RobertoHere To Stay
asked in Application Portfolio Management

Searching for apps that share the same vendor

Hi all, I have a new question:Say we have applications made of IT components and each IT component is linked to a provider (i.e. vendor).Can you search in the inventory for all apps that have at least 1 IT component from a specific vendor? I have tried but I could not find how apart from accessing the relationship explorer for the provider I am interested into, but I’d like a search or a report instead.

4
Helder.Luz
8 months ago
Stephen Gates
Stephen GatesVeteran
asked in Application Portfolio Management

IT Component Lifecycle State help text

The help text on the IT Component lifecycle dates seems to imply these are dates when the organisation is doing something with the component rather than dates when the provider is doing something.  It seems to me, given the Lifecycle Catalog supplies provider dates, that the help text needs to be reworded, e.g.Plan - The component has been announced by the provider Phase in - The component is in beta or early access Active - The component is generally available Phase out - The component has reached end of support. Extended support may be offered by the provider. End of life - The component is end of life and no longer supported by the providerIs this the correct interpretation of the dates provided by the Lifecycle Catalog? Has anyone adjusted their help text and is willing to share their wording? 

7
Stephen Gates
8 months ago
Roberto
RobertoHere To Stay
asked in Application Portfolio Management

Add a relation application to application

I would like configure the application fact sheet to add a relation to another application fact sheet.If I click on one section and then on “Add Relation” I can create a relation to any other type of fact sheet, but not application.Is this a known limitation? Or is there a way to relax some constraint somewhere to enable it? Thank youRoberto

8
Roberto
9 months ago
M
MSKLeanIXpertRookie
asked in Application Portfolio Management

Interfaces: Real-Time or On Demand, when do you use each?

I think I heard that real-time was appropriate for IOT, and ad hoc for RESTful API’s. How are you using these values? What about Kafka?

9
Carsten Schütz
Community Manager
10 months ago
S
Stephane PeitiSophomore
asked in Application Portfolio Management

Survey user target change

Hello, I’m not sure that the right place to put this question … but I’m trying. I’ve launched a survey few days ago which targeted several users (application accountable).  Some user inform me that accountable have changed. Two case exist :1st case : user answer the 1st question to confirm is the accountable, if not they have text filed to give the name of the new accountable. In this case the survey are considered done. 2nd case : use inform me by email to change the accountable (but user don’t answer the survey). They have a way to :relaunch the survey on specific fact sheet ? (without running a new survey with dedicated target, in order to have global overview of the survey). automatic update the target user of a survey (if the fact-sheet subscription was updated) Currently I use the old survey engine (because I have some fact-sheet element and conditionality). Thanks you in advance.

3
S
11 months ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in Application Portfolio Management

Benefits of Application Portfolio Assessment

Application Portfolio Assessment with LeanIX: Maximizing the Benefits In this article, we will explore the benefits of conducting an APA with LeanIX and how it can help organizations achieve their objectives.Reduces IT CostsOne of the most significant benefits of an APA with LeanIX is the reduction of IT costs. By identifying redundant, outdated, or underutilized applications, organizations can eliminate unnecessary expenses associated with application maintenance, upgrades, and licensing. An APA can also help identify opportunities for consolidation or replacement of applications, resulting in more streamlined IT infrastructure and lower overall costs.Provides Insights for Decision-makingConducting an APA with LeanIX produces data-driven insights that drive informed and strategic planning decisions. The EAM tool enables companies to visualize data in the form of heatmaps, charts, and dashboards that facilitate analysis and identify areas for improvement. The application landscape insi

890
irene.bakanakis
LeanIX Team
1 year ago
irene.bakanakis
LeanIX Team
irene.bakanakisLeanIX Team
published in Application Portfolio Management

What is an Application Portfolio Assessment and why has it become so relevant for companies?

Application Portfolio Assessment (APA) is usually the first step on your journey with LeanIX. It helps you build a repository of your applications and drive faster technical and functional assessments. As companies continue to grow and evolve, their IT landscape often becomes increasingly complex. Application portfolios can expand and therefore become disorganized, making it challenging to manage and maintain them effectively. That is where Application Portfolio Assessment (APA) is used.Application Portfolio Assessment (APA) involves the analysis of an organization's Application Portfolio to understand its strengths, weaknesses, risks, and opportunities. By conducting an APA, companies can identify any redundant, outdated, or trivial applications and systems, which can help reduce IT costs and improve overall efficiency. Additionally, an APA can help companies identify new opportunities for innovative and emerging technologies.LeanIX and its APA module provides in-depth insights into a

870
irene.bakanakis
LeanIX Team
1 year ago
Carsten Schütz
Community Manager
Carsten SchützCommunity Manager
published in Application Portfolio Management

Why is App Rat relevant? By the way, what is it all about after all?

The application portfolio is an essential aspect of any IT landscape. Ensuring that the portfolio is optimized to meet an organization’s operational and financial needs is the key to ongoing business success.By reducing complexity, managing cost, and aligning applications with critical business capabilities, organizations can improve their overall effectiveness and competitiveness. A well-organized, up-to-date application repository is essential for all these initiatives. Complex spreadsheets just can’t do the job.Why is application rationalization a relevant use case?For most of the organizations that are using LeanIX, application rationalization is a key use case. The goal is to clean up their application landscape and achieve efficiency gains and reduce costs right away.Application rationalization can also pave the way for other use cases. These initiatives are much easier to realize once you have an efficient IT landscape in place and all redundancies and inefficiencies have been r

810
Carsten Schütz
Community Manager
1 year ago

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